Step 3: Data Upload/Submission

This can be a lengthy process.

Finally you can submit your student data using Edu.Dex as a validation tool.

Extract your learner data

Before submitting the data onto the HEQCIS, you must first extract learner data from your own information management system, using the file specifications.

Further information can be found on the Praxis website: http://www.praxis.co.za/edudex. Please click on the link to ‘Level 3 – Training Provider’  and use the information under the section ‘Submitting data to a Standard ETQA in standard format (version 2)

Then you make use of Edu.Dex to test the data.

If all the tests are successful, you may upload the data, onto the HEQCIS, using Edu.Dex.

Await Feedback on STEP 3 activities

HEQCIS will provide feedback concerning your data submission

Expect

The data loading procedure is automated and occurs at 13:00 on work days (the data loading procedure is not operational on Saturdays and Sundays). You should receive two e-mails from the server by approximately 15:00 on the same day that the data loading procedure processes your submission:

  1. The first e-mail will detail the data submission files that have been received by the HEQCIS from your institution. Please check that the data submissions that you submitted have been received by the HEQCIS.
  2. The second e-mail will detail the results of the loading of your data into the HEQCIS. Please check the results of the data load to ensure no records have been rejected.

Once you receive the above mentioned e-mails you have competed your submission cycle. To keep up with the minimum requirements continuous cyclic submissions must be made.

Please contact the Edu.Dex helpdesk should you not receive the above mentioned e-mails in a timely manner.